Any HR professional will tell you about the significance of good documentation, and if you want to make your business more successful, you’ll need the right forms on hand. But what forms and documents are necessary for your fashion business, and why does HR need them?

10 HR Forms and Documents Fashion Businesses Need

With so much information out there, it can be hard to select the right documents and forms for your business. We’re here to help. Here are 10 forms and documents you’ll absolutely need.

1. Employee Handbook

Your employee handbook is a must-have for every business. It outlines the policies you have in place for your employees and any other related rules, benefits, and procedures. Any rule placed in the employee handbook should be protected and reinforced by your HR department.

2. Employee Compliance Documents

Whenever you hire a new employee, you need to hand out specific tax documents. For example, Form I-9 (verifying work eligibility) and W-4 (for calculating taxes). You’ll also need an employment contract, as that serves as written proof that the employee is being compensated.

3. Freelance Documents

If you plan on hiring independent contractors, you’ll need different work forms. These include a Form W-9 (request the correct name and taxpayer identification number) and 1099-NEC (report non-employee compensation). Error-free 1099-NEC forms are essential for tax compliance.

4. Performance Reviews

Performance reviews are an essential part of employee management and help you evaluate employee performance and track progress. Performance reviews should go into an employee master file, which would contain warning notices, internship certificates, and much more.

5. Non-Compete Agreements

Non-compete agreements protect your business from competition and intellectual property theft by preventing employees from working for a competitor or starting their own business. Having well-written agreements that are tailored to your business is essential for your own protection.

6. Conflict of Interest Forms

Conflict of interest forms protects your business and employees from engaging in activities that could result in a conflict of interest. They help define a clear line between activities that your business and employees can and cannot participate in, such as holding a second job.

7. Benefits and Wellness Forms

If you offer health care and other benefits to your employees, you’ll need specific forms and documents to support those programmes. Having your forms up to date can ensure your benefits and programmes are well managed and compliant, which improves your employee satisfaction rates.

8. Termination Forms

Terminations can be difficult for employers and employees alike, so having proper forms and documents to support the process is essential. You’ll need to have forms that address termination reasons, last-day tasks, and more. You’ll also need a documented exit process.

9. Severance Agreements

If you need to let an employee go, having a severance agreement in place can be beneficial for both your business and the employee. They provide clear legal protection and help to ensure that both parties come out as unscathed as possible, helping both parties get back on their feet.

10. Risk Management Policies

Risk management is an essential component of employee management and has become increasingly important in light of the COVID-19 crisis. Having policies in place that address illnesses, sick days, and other potential risks can go a long way towards protecting everyone.

In Conclusion

With the right forms and documents, you can help ensure the success of your business and protect yourself and your employees. As a small business owner, you should file all the forms and documents you need to keep your business compliant and stay ahead of any legal issues.